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Key Responsibilities
Strategic Project Planning & Execution

• Lead end-to-end delivery of strategic and special projects, from ideation through execution to completion.
• Translate high-level strategic objectives into clear project plans, deliverables, and timelines.
• Design and implement project frameworks, workflows, and governance structures.
• Apply Agile, Scrum, or hybrid methodologies to improve execution speed and flexibility.
• Coordinate cross-functional teams to ensure alignment with business priorities and timelines.
• Continuously track progress against milestones and adjust plans proactively to address challenges.
• Ensure all deliverables meet quality standards, KPIs, and organizational expectations.
• Drive execution of CSR initiatives and firm-wide transformation projects.
• Conduct post-project evaluations to identify lessons learned and process improvements.

Stakeholder Communication & Reporting

• Act as a central communication hub between the CEO, leadership team, and project stakeholders.
• Prepare and deliver executive-level reports, dashboards, and presentations on project status.
• Provide insights on progress, risks, bottlenecks, and key decisions required.
• Ensure alignment between project objectives and organizational priorities.
• Manage stakeholder expectations through clear, timely, and structured communication.
• Facilitate meetings, workshops, and strategic sessions with internal and external stakeholders.
• Escalate critical issues promptly with recommended solutions and action plans.

Risk & Cost Management

• Identify and assess project risks (operational, financial, strategic) at early stages.
• Develop and implement risk mitigation strategies and contingency plans.
• Maintain and update a project risk register across all initiatives.
• Monitor project budgets, ensuring cost discipline and adherence to financial guidelines.
• Identify cost optimization opportunities without compromising quality or outcomes.
• Track resource utilization and ensure efficient allocation across projects.
• Provide financial updates and variance analysis to leadership.

Software Management & Data Analysis

• Oversee the use of enterprise tools such as Google Workspace, Zoho One, and other collaboration platforms.
• Ensure seamless integration of systems and tools to enhance productivity and project visibility.
• Design and implement automated workflows and reporting dashboards where possible.
• Collect, clean, and analyze project data to generate actionable insights.
• Use data to evaluate project performance, identify trends, and support decision-making.
• Leverage AI tools and analytics platforms to improve efficiency and forecasting.
• Present data-driven insights and recommendations to the CEO and senior leadership.

Leadership & Team Management

• Lead and manage Executive Assistants and project support staff, aligning tasks with project goals.
• Delegate responsibilities effectively and ensure timely execution of deliverables.
• Foster a culture of accountability, collaboration, and continuous improvement.
• Provide mentorship, coaching, and performance feedback to team members.
• Conduct periodic performance reviews and support professional development.
• Drive cross-functional collaboration across departments to ensure project success.
• Act as a role model for high performance, adaptability, and problem-solving.

Requirements

• Bachelor’s degree in a relevant field (Business, Law, Technology, or related discipline)
• Minimum of 6 years’ experience in project management, strategy, or operations
• Experience in financial services or investment environment preferred
• Strong understanding of technology tools, AI, and process optimization
• Proven ability to manage cross-functional strategic initiatives
• Excellent analytical, communication, and leadership skills

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Key Responsibilities

Financial Reporting, Control & Compliance

• Maintain accurate financial records and supporting schedules to ensure readiness for financial reporting, management accounts, and audits.
• Prepare data inputs and draft materials for regulatory reporting, ensuring accuracy and timely submission.
• Flag reporting risks or inconsistencies to the Financial Controller and recommend corrective actions.
• Collect necessary data and prepare accurate tax filings in compliance with tax laws and regulations.
• Monitor accounts receivable and payable transactions, ensuring accuracy and adherence to internal policies.
• Manage lease agreements and ensure compliance with IFRS 16 in lease-related accounting.
• Support internal financial controls, including adherence to approval processes and compliance with company policies.
• Prepare payroll schedules and ensure accurate computation of salaries, benefits, and statutory deductions.

Fund Accounting 

• Maintain fund ledgers, track inflows/outflows, and prepare supporting schedules for financial reporting.
• Calculate and verify net asset values (NAVs), ensuring accurate pricing and expense allocation.
• Track fund-level expenses including management fees, custodian fees, and administrative costs.
• Prepare fund performance reports (income statements, balance sheets, cash flow statements) for internal use and regulatory submission.
• Process and post fund transactions, ensuring compliance with IFRS and regulatory timelines.

Cash Flow, Treasury & Asset-Liability Management

• Monitor and manage daily cash flow to ensure liquidity for operations, fund transfers, and redemptions.
• Execute cash transfers, payments, and receipts efficiently to maintain smooth financial operations.
• Support short-term cash forecasting and tracking of bank account activity.
• Monitor and reconcile key balance sheet exposures across assets and liabilities.
• Track asset utilization and liability obligations to ensure financial stability and compliance.

Reconciliation & Payment Management

• Perform reconciliations of bank statements, intercompany accounts, and ledger balances.
• Investigate and resolve discrepancies across systems, custodians, or third-party accounts.
• Oversee and process payments and disbursements, ensuring transactions are completed accurately and on time.
• Ensure vendor invoices and reimbursements are processed within policy limits.

Expense & Cost Management

• Track and allocate operational and fund-related expenses, ensuring accuracy and compliance with internal policies.
• Monitor vendor invoices and expense reimbursements for completeness, accuracy, and timely processing.
• Analyze cost drivers across business units to support expense optimization and cost of funds (COF) management.
• Support periodic cost allocation exercises, including preparation of schedules for management fees, custodian fees, and other operating expenses.

Performance, Planning & Analysis

• Track financial performance metrics and variances, and prepare analysis for senior review.
• Maintain and update financial forecasting templates, ensuring data accuracy and timely refreshes.
• Maintain and run financial models, performing scenario testing and validating outputs.

Audit & Assurance Coordination

• Compile necessary financial data for audit schedules and documentation.
• Assist in responding to auditor queries and gathering supporting materials.
• ERP & Financial Systems Proficiency
• Use ERP and accounting tools to input, extract, and validate financial data.
• Troubleshoot basic system issues and assist in system upgrades or integrations affecting finance operations.

Operational Efficiency & Process Improvement

• Review and optimize internal finance processes to enhance accuracy and operational efficiency.
• Identify opportunities for automation and process improvement to streamline finance operations.
• Support ad-hoc financial projects, system enhancements, or process improvement initiatives as directed by senior leadership.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. 
• A professional certification such as ICAN, ACCA is strongly preferred.
• Minimum of 3-5 years of experience in financial reporting, finance operations management, or a similar role.
• Demonstrated experience with financial assets/liabilities reporting, tax & regulatory compliance, budgeting, and reconciliation processes.
• Advanced proficiency in financial software and tools (e.g., Infoware, QuickBooks, etc).
• Strong knowledge of tax regulations, regulatory reporting, and audit requirements.
• Proficiency in Microsoft Excel and the ability to analyze large datasets effectively.
• Exceptional attention to detail and analytical skills.
• Excellent communication and interpersonal skills to collaborate with cross-functional teams.
• Proactive problem-solving approach with a focus on continuous improvement.

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