Administrative Officer at Kloverharris Limited – Apply Now

Job Summary 

• We are currently seeking for an Administrative Officer, who is required to be highly organized and detail-oriented.
• You will play a crucial role in supporting the day-to-day administrative functions of our organization.
• This position requires a proactive and efficient individual who can handle a variety of tasks, provide exceptional communication, research proficiency, and contribute to the overall efficiency and professionalism of the workplace.

Duties & Responsibilities

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and general office logistics.
• Demonstrate effective organizational management skills to maintain order and ensure that resources, documents, and information are properly managed and accessible.
• Coordinate office maintenance and liaise with relevant vendors.
• Draft and edit correspondence for HR professionals.
• Ensure confidentiality and security of files and supplies at all times.
• Keep abreast of the latest innovations and social media trends while promoting positive social engagement activities.
• Coordinate and schedule appointments, meetings, and conference calls.
• Manage calendars for executives and team members, ensuring effective time management.
• Maintain organized and up-to-date records, files, and documentation.
• Arrange and coordinate meetings, prepare meeting rooms, and distribute relevant materials.
• Build rapport, employee engagement, empathy, and trust with others, helping to establish positive relationships and effective communication.
• Record meeting minutes and follow up on action items when necessary.
• Manage the reception area and direct inquiries to the appropriate personnel.
• Assist in tracking and reconciling expenses, processing receipts, and preparing expense reports.
• Negotiate with suppliers and contractors to secure competitive pricing.
• Organize and maintain physical and electronic files, ensuring confidentiality and accessibility.
• Assist in the preparation and distribution of reports and presentations.

Knowledge, Experience & Competencies
Formal Education:

• Minimum of B.Sc. in Business Administration, Public Administration, or any related field.
• Related Professional Membership, Certification, or Training: Preferred

Experience Required:

• Preferably 2 years of experience as an Administrative Assistant or in a similar position.

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Job Summary

• We are seeking an experienced and results-driven Civil / Structural Engineer to oversee all phases of construction projects, from planning and design coordination to execution and completion.
• The ideal candidate will be responsible for managing project costs within budget constraints, supervising construction activities, ensuring compliance with quality and safety standards, and generating progress reports throughout the project lifecycle.
• The successful candidate should possess strong technical expertise in structural and civil engineering, excellent project management capabilities, and the ability to collaborate effectively with architects, contractors, consultants, and other stakeholders to ensure successful project delivery.

Duties & Responsibilities

• Design construction phases and develop project execution strategies.
• Oversee all phases of construction projects, ensuring adherence to approved design specifications and quality standards.
• Develop project timelines, schedules, and resource plans for successful project delivery.
• Determine and select materials required for each stage of construction activities.
• Source and coordinate the appropriate workforce, subcontractors, and professionals for project execution.
• Ensure availability of required tools, equipment, and construction materials on-site.
• Manage project resources efficiently to achieve cost-effective execution.
• Coordinate contractors, consultants, suppliers, and other project stakeholders.
• Monitor the quality of materials and workmanship to ensure compliance with project specifications and industry standards.
• Conduct site inspections and supervise construction activities to ensure compliance with approved drawings and engineering standards.
• Ensure structures are designed and constructed to withstand required loads and environmental conditions.
• Maintain safe construction sites and ensure compliance with health, safety, and building regulations.
• Manage project costs and monitor expenditures within approved budget constraints.
• Prepare and generate project progress reports, site reports, and technical documentation throughout project execution.
• Negotiate with suppliers and contractors to secure competitive pricing and cost-effective procurement.
• Identify and resolve technical and construction-related issues promptly.
• Collaborate with architects, engineers, and other professionals to ensure satisfactory delivery of design elements and project objectives.
• Ensure compliance with local and international engineering codes, standards, and regulations.

Requirements
Education:

• Bachelor’s Degree in Civil Engineering, Structural Engineering, or a related discipline.
• A master’s degree is an added advantage.

Experience:

• 7 – 10 years of relevant experience in civil and structural engineering projects.
• Proven experience in building construction, infrastructure, or industrial projects.
• Experience in project supervision, construction management, and quality control.

Technical Skills:

• Proficiency in engineering and design software such as:
• AutoCAD
• STAAD Pro
• ETABS
• SAP2000
• Civil 3D
• Revit (added advantage)
• Strong understanding of structural analysis, foundation design, and construction methodologies.
• Knowledge of project planning, budgeting, and resource management.
• Familiarity with building codes, safety regulations, and engineering standards.
• Ability to prepare technical reports, BOQs, and project documentation.