Jobs at Independent Project Monitoring Company Limited (IPMC) – Apply Now

The Administrative Officer is responsible for providing administrative, clerical, and operational support to ensure the smooth running of the office. The role involves managing office records, coordinating meetings, handling correspondence, supporting staff, and ensuring that office procedures are followed efficiently.

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Role Summary

• To provide independent, on-site technical verification and auditing of mechanical and piping construction activities. To ensure that contractor payment claims, variation requests, and engineering technical sign-offs are commercially justified, physically accurate, fully traceable, and defensible to IPMC Auditing Best Practices.

Key Responsibilities

•  Conduct physical site verification and quantification to independently verify contractors’ Quantity Take-Offs (QTOs) for mechanical equipment (static/rotating) and piping networks against contract BOQ and IFC drawings.
• Perform spot-checks and audits on critical mechanical works explicitly mandated in the Scope Of Work / Work Order, including piping componenets (Pipes and fittingd), supports, bolting torque verification, and valve installations
•  Audit piping & mechanical material at wherahouse and laydown yards to verify the physical existence and traceability of claimed materials (e.g., pipes, valves, flanges).
• Cross-reference contractor daily site diaries, manpower, and progress reports with actual physical site conditions observed in the field.
• Verify the physical existence and installation status of static equipment (columns, vessels, heat exchangers) and rotating equipment (pumps, compressors) against the contractor’s statement.
• Audit Hydro-test , service test, and Pneumatic-test packages to verify that the boundaries tested match the volumes/lengths the contractor is invoicing for.
• Verify welding activities prior, in process, and post welding visual inspection for Butt and fillet welds for both structure and piping.
• Gather, log, and archive photographic / video evidence of high-value installations to build an evidence chain for the Document Control Center (DC).
• Assist the Mechanical & Piping Consultant and Quantity Surveying Team in evaluating and challenging Variation Claims by providing factual field evidence and technical data
• Ensure all site audit findings are formally documented and reported officially to the consultant engineer to maintain strict traceability from Contract Award → BOQ / IFC → Site Verification → Payment Certificate.
• Immediately flag any non-conformities, safety infractions, or suspected fraudulent billing practices to the Consultant and Quality & Audit Manager.

Work Conditions

• Heavy industrial construction site within the Dangote Free Zone. Must be willing to walk across the site, including active swampy / reclaimed areas, elevated platforms, and confined spaces.
• Basic PPE (safety shoes, helmets, gloves, goggles) are required at site.
• Standard project hours, but must be flexible to align with contractor shift patterns for critical audit verifications (e.g., nighttime hydro-tests)

KPI’s

• Zero defect rate in independent quantity validation (Target: 100% accuracy in verifying contractor QTYs against physical site reality).
• Number of unsupported contractor claims / variations identified and successfully challenged based on field evidence gathered.
• Timeliness : 100% of assigned field audit reports submitted within the monthly payment certification cycle.
• Audit Trail Quality: 100% of field verification packets compiled to meet the “traceability and auditability” IPMC best practices.

CORE COMPETENCIES (Behavioral & Technical)

• Must possess the psychological resilience to challenge contractor personnel and politely push back against PMT / Consultant representatives without compromising relationships or being influenced.
• Ability to trace a single valve from the site delivery receipt to its physical installation point, and finally to the contractor’s invoice line item.
• Must understand that a technical issue (e.g., a missing pipe support) directly translates to a financial risk (unjustified payment).
• Understanding that if a verification activity is not documented and photographed, from IPMC’s perspective, it did not happen.

QUALIFICATIONS & EXPERIENCE

Education:

• Bachelor of Science (B.Sc.) or Bachelor of Engineering (B.Eng.) in Mechanical Engineering from a recognized institution.
• COREN / NSE

Experience:

• Minimum 3 to 5 years of direct field experience in Oil & Gas, Petrochemical, or Heavy Infrastructure EPC projects, specifically focused on mechanical equipment erection and piping construction.

Skills & Capabilities:

• Willingness to learn, take feedback, and develop consulting skills
• Writing professional technical reports and proposals
• Familiarity of international mechanical / piping codes and standards (ASME B31.3, ASME
• Section VIII, API 1104, API 5L , API 570 , API 574, and API 598 , API 610 / 660, etc.).
• Working Knowledge in AutoCAD , HVAC, plumbing, and fire protection systems.

Deliverables (Added Advantage):

• Certified Welding Inspector or equivalent NDT Level II certification is highly preferred.
• Prior experience in a QA / QC auditing role
• Revit and general BIM (Building Information Modeling)
• PMP