Virtual Assistant (Operations, Automation & AI Focus)
About the Role
We are a remote-first operations and virtual assistant company supporting founders, executives, and growing businesses with structured, system-driven operational support.
We are hiring high-performing Virtual Assistants who are comfortable working independently, following SOPs, and using automation and AI tools to deliver results efficiently.
This is a role for professionals who want stability, structure, and growth in a modern, tech-enabled work environment.
Key Responsibilities
Depending on your skill track, responsibilities may include:
- Inbox and calendar management using defined workflows
- Task and priority management in tools like ClickUp or Notion
- Drafting emails, summaries, reports, and follow-ups (often using AI tools)
- Managing meeting agendas, notes, action items, and follow-ups
- Updating CRMs, trackers, and internal dashboards
- Creating and maintaining SOPs and documentation
- Supporting automation workflows (forms, task routing, integrations)
- Identifying inefficiencies and proactively suggesting improvements
Required Skills & Experience
- Experience as a Virtual Assistant, Administrative Assistant, Operations Assistant, or similar role
- Strong written and verbal communication skills
- Excellent attention to detail and organization
- Ability to manage tasks without constant supervision
- Comfortable working fully remote in a structured, system-driven environment
- Automation & AI Skills (Very Important)
- Have used AI tools (e.g. ChatGPT or similar) for drafting, summarizing, or research
- Familiar with automation tools or workflows (Zapier, Make, Google Forms, task automation, etc.)
- Can quickly learn and adapt to new tools. Think in terms of processes and systems, not just tasks
- You do not need to be an engineer, but you must be tech-comfortable, curious, and proactive.
Tools You May Work With
- Google Workspace (Gmail, Docs, Sheets, Drive)
- Project management tools (ClickUp, Notion, or similar)
- Communication tools (Slack, Zoom)
- Automation tools (Zapier, Make, workflows, forms)
- AI productivity tools
What We’re Looking For
- Self-starters who take ownership of their work
- People who enjoy working with checklists, SOPs, and systems
- Professionals who meet deadlines and manage responsibility independently
- Candidates interested in long-term growth in operations, automation, and remote work
Method of Application
Interested and qualified? Go to forms.gle to apply