Personal Assistant
Key Responsibilities
- Manage and maintain CEO’s diary and email account
- Filter emails, highlight urgent correspondence and save attachments.
- Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers.
- Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
- Schedule on behalf of the CEO meetings between him and his direct reports and the committees and group to which he is a member.
- Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO to match his requirements.
- Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
- Manage the process of calling for briefing on behalf of the CEO from start to finish, ensuring that he/she is fully prepared for all arrangements.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
- Prepare correspondence on behalf of the CEO including the drafting of general replies.
- Minute general meetings as required and complete research on behalf of the CEO.
- File management.
- Provide a service that is in line with the CEO’s work habits and references and ensure guest meetings with the CEO are well taken care of.
- Type medical reports done by doctors.
- Manage all administrative mobile telephone.
- Manage stationery requisitions.
- Any other duty as assigned and in line with the attached protocol.
Qualification
- A degree in Secretarial Studies or Office Technology & Management.
Method of Application
Interested and qualified candidates should send their CV to: hr@abujaclinics.com using the job title as the subject of the mail.