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Role Overview

• As the  Executive Assistant to Surge Africa’s director, you will provide high-level administrative, organisational, and strategic support to the Director of Surge Africa. You will serve as a key coordination point, helping to manage the Director’s time, communications, and priorities while ensuring smooth day-to-day operations. This role requires discretion, initiative, and strong judgment.

Responsibilities

• Provide direct administrative and executive support to the Director
• Manage the Director’s calendar, scheduling meetings, appointments, and reminders
• Draft, review, and format correspondence, reports, briefs, and presentations
• Act as a liaison between the Director and internal/external stakeholders
• Prepare agendas, attend meetings as required, and take accurate minutes
• Track action items and follow up to ensure timely execution
• Support planning and coordination of board meetings, strategy sessions, and external engagements
• Manage confidential information with a high level of professionalism and discretion
• Assist with travel planning, logistics, and virtual meeting coordination
• Maintain organised digital filing and document management systems
• Support special projects and perform other related duties as assigned by the Director
• Other duties ancillary to the above.

Skills and Qualifications

• Minimum of 3–5 years’ experience providing executive or senior administrative support
• Proven experience supporting a senior leader or executive in a fast-paced environment
• Strong organisational, time-management, and prioritisation skills
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and attention to detail
• Strong competency in digital tools, calendars, document management systems, and virtual workspaces
• Ability to work independently, anticipate needs, and exercise sound judgment
• Ability to manage multiple priorities and meet tight deadlines
• Interest in or understanding of climate change, development, or nonprofit work is an advantage.

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