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Main Duties and Responsibilities

• Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities, and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.
• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager’s supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor’s instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices.
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person’s task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities.
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and instructing and monitoring drivers on correct driving habits and standard checks.

MSFOCB / Context Specific Accountabilities
Train and Support Log Base:

• Provide on-the-job training and continuous technical support to Log Base staff to ensure understanding and correct application of MSF logistics standards, tools, and procedures.
• Build staff capacity in key logistics areas such as fleet management, maintenance follow-up, stock management, procurement procedures, and reporting.
• Identify training needs and gaps, organize refresher sessions, and support performance improvement through coaching and mentoring.

Follow-up of Log Base Activities:

• Monitor and follow up on all Log Base activities to ensure timely execution and compliance with approved plans, priorities, and MSF protocols.
• Ensure proper documentation, reporting, and tracking of logistics activities including maintenance requests, stock movements, vehicle usage, and procurement follow-up.
• Identify operational challenges or delays and escalate issues to the line manager with proposed corrective actions.

Follow-up and Planning for the Driver Team:

• Plan, coordinate, and monitor drivers’ daily and weekly schedules, duty rosters, leave, and standby arrangements in line with operational needs and security constraints.
• Ensure drivers comply with MSF driving rules, security procedures, and vehicle usage policies at all times.
• Monitor driver performance, provide feedback, and support evaluations in collaboration with the Logistics Supervisor.
• Ensure drivers receive appropriate briefings, training, and refresher sessions, including safety and defensive driving.

Domestic flight follow-up and focal point back up:

• Follow up on flight schedules, delays, and changes, ensuring timely communication to concerned staff and departments.

Minimum Required Skills and Qualifications

• Education: Essential: Diploma or Bachelor’s Degree in Logistics, Supply Chain Management, Engineering (Mechanical, Electrical or Civil), Facilities Management, or a related technical field.
• Experience: Essential: Minimum of 3 years’ relevant professional experience in logistics, maintenance, or facilities management, preferably in an NGO, INGO, or humanitarian context.
• Proven experience in infrastructure and premises maintenance, including routine inspections, minor rehabilitation works, and monitoring compliance with security and safety standards.
• Languages: Mission language essential; local language desirable (IGBO, ENGLISH)
• Knowledge: Computer literacy and radio equipment user-knowledge

Competencies:

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
• Stress Management L2

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Job Summary

• Providing support to the Project Coordinator in the security management and the coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards, and procedures in order to ensure the smooth running of the project.

Responsibilities

• Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externally
• Monitoring, analysing, and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing con-textual information, through a sound knowledge of counterparts, parties, actors, authorities, and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision-making pro-cesses. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments.
• Assisting in exploratory missions and assessments as needed and participating in the development of security plans
• Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.
• Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator.
• Translating and reviewing documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) to ensure fluent and accurate communication flows.
• Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator
• Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g holidays)
• Performing assigned additional responsibilities or tasks as required by the Project Coordinator

MSF Section/Context Specific Accountabilities:

• Contribute to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project.
• Ensuring a smooth relation with local, regional and national authorities where neccesaary.
• Support the project with local language translations whenever needed.
• Support the project with local contact establishemnt, engagement and managegent.Contribute local attributes on MSF acceptance in the local community and stakeholders

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