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Job Summary

• The Procurement Officer is responsible for sourcing, negotiating, purchasing, and managing goods and services required by the organization in a cost-effective, timely, and compliant manner.
• The role ensures value for money, vendor reliability, and adherence to internal policies and regulatory standards.

Key Responsibilities
Procurement & Sourcing:

• Identify, evaluate, and select reliable suppliers and vendors in line with organizational needs.
• Obtain and analyze quotations, bids, and proposals to ensure competitive pricing and quality.
• Prepare purchase requisitions, purchase orders, and contract documentation.
• Ensure timely procurement of goods and services to avoid operational delays.

Vendor & Contract Management:

• Negotiate pricing, payment terms, delivery timelines, and service levels with suppliers.
• Build and maintain strong relationships with vendors and service providers.
• Monitor supplier performance and address issues relating to quality, cost, or delivery.
• Ensure contracts are executed and managed in line with agreed terms

Compliance & Policy Adherence:

• Ensure all procurement activities comply with organizational policies, ethical standards, and applicable regulations.
• Maintain accurate procurement records, documentation, and audit trails.
• Support internal and external audits by providing required procurement documentation.

Cost Control & Reporting:

• Track procurement spend and support cost-saving initiatives.
• Prepare procurement reports, supplier evaluations, and spend analyses.
• Assist in budgeting and forecasting related to procurement activities.

Inventory & Coordination:

• Work closely with finance, operations, and stores/warehouse teams to align procurement with demand.
• Monitor stock levels and support inventory replenishment planning.
• Follow up on deliveries to ensure accuracy, completeness, and timeliness.

Qualifications & Experience

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Minimum of 2–4 years relevant procurement or supply chain experience.
• Professional certifications (e.g., CIPS, CPSM) are an added advantage.

Key Skills & Competencies:

• Strong negotiation and vendor management skills.
• Excellent analytical and cost-evaluation abilities.
• Good knowledge of procurement processes and contract management.
• High level of integrity and attention to detail.
• Proficiency in Microsoft Excel and procurement/ERP systems.
• Strong communication and interpersonal skills.

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