Jobs at MBIS International – Apply Now

Job Summary

• We are seeking a Female School Receptionist who is organised, proactive, detail-oriented and capable of supporting a busy school office.
• The successful candidate will serve as the first point of contact for pupils, parents, staff and visitors, while providing essential administrative support to ensure the smooth day-to-day running of the school.
• This role requires someone who is professional, dependable and able to manage responsibilities efficiently in a fast-paced school environment.

Key Responsibilities
Reception and Front Desk:

• Welcome pupils, parents, staff and visitors in a professional and friendly manner.
• Manage the school reception area and ensure visitors follow sign-in procedures.
• Respond to admission enquiries and vendors appropriately.

Administrative Support:

• Provide general office support including photocopying, printing and laminating.
• Maintain clear and accurate handwritten and digital records where required.
• Assist with meeting notes and basic documentation.

Attendance and Records:

• Support daily pupil attendance monitoring and maintain accurate records.
• Record late arrivals and early departures and update school databases where required.

Communication and Organisation:

• Maintain the reception notice boards and ensure information is clear and up to date.
• Support the tracking of school events, birthdays and important dates.
• Assist with creating simple weekly content highlighting school activities for social media.

Parent and Pupil Support:

• Respond professionally to basic parent enquiries regarding school procedures and schedules.
• Provide simple assistance to pupils with minor concerns such as lost items.

Ideal Candidate

• Education: A degree in Administration, Management or a related field.
• Experience: Minimum of 2–3 years experience in a receptionist or administrative role, preferably in a school environment.
• Applicants must reside in Ibadan and be able to commute easily to Jericho.

Key Skills and Qualities:

• Excellent written and verbal communication skills
• Strong organisation and attention to detail
• Clear and legible handwriting
• Proficiency in Microsoft Office and digital systems
• Professional, polite and confident in dealing with parents and visitors
• Ability to multitask and remain calm in a busy environment
• Proactive and able to support senior administrative staff effectively

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Job Summary

• We are seeking a Female School Administrative Assistant who is highly organised, proactive, detail-oriented and capable of working in a fast-paced school environment.
• The successful candidate will serve as the first point of contact for our school community and provide essential administrative support to ensure the smooth day-to-day running of the school.
• This role requires someone who can anticipate needs, manage responsibilities efficiently and support the School Administrator effectively, helping to maintain a well-organised and professional office environment.

Key Responsibilities
Front Desk and Reception Duties:

• Warmly welcome pupils, parents, staff and visitors while maintaining a professional and friendly demeanour.
• Ensure all visitors sign in and out in line with safeguarding procedures.
• Direct enquiries appropriately and provide accurate information where required.

Attendance and Record Keeping:

• Accurately monitor and record pupil attendance daily.
• Follow up promptly on unexplained absences.
• Maintain accurate records of late arrivals and early departures.
• Ensure all school databases and records are consistently updated and accurate.

Administrative Support:

• Provide efficient administrative support including photocopying, printing and laminating
• Maintain clear, accurate and legible handwritten records where required.
• Take meeting notes and produce clear, well-structured minutes of meetings when required.

Office Management:

• Manage and update school office and reception notice boards, ensuring information displayed is accurate, relevant and well presented at all times.
• Ensure the reception and office areas remain organised, tidy and professional at all times.

Social Media and Communication:

• Create engaging weekly content for the school’s social media platforms, highlighting school activities, achievements and events, and submit content for posting in line with the school’s communication schedule.
• Maintain and monitor the school’s events and birthdays calendar, ensuring important dates, celebrations and activities are properly tracked and communicated in advance.

Parent and Pupil Support:

• Respond professionally to parent enquiries regarding school procedures, enrolment and schedules.
• Provide basic support to pupils with minor concerns such as lost items

Ideal Candidate

• Education: A Degree in Administration / Management.
• Experience: Minimum of 3 years of continuous experience in an administrative role within a school environment.
• Applicants must reside in Ibadan and be able to commute easily to Jericho, Ibadan.

Key Skills and Qualities:

• Excellent Communication Skills – Outstanding written and verbal communication skills with the ability to interact professionally with pupils, parents and staff.
• Exceptional Organisation and Attention to Detail – Ability to manage multiple responsibilities efficiently while maintaining accurate records and paying close attention to detail.
• Clear and Legible Handwriting – A high standard of handwriting is essential for maintaining clear and professional school records.
• Strong Computer Skills – Proficient in Microsoft Office applications and confident with digital systems and data management.
• Proactive and Solution-Oriented – Able to take initiative, anticipate needs and resolve issues efficiently without constant supervision.
• Professionalism and Role Awareness – Maintains appropriate professional boundaries while consistently representing the school positively.
• Ability to Support Senior Staff Efficiently – Capable of managing responsibilities effectively so that the School Administrator can focus on other operational priorities.