HR Manager at HR Aid – Apply Now

Responsibilities

• Recruit and select the best candidates that fit the culture and meet the needs of the organization 
• Facilitates the proper induction and onboarding of new staff 
• Facilitates and conducts reference checks for new employees when required 
• Create and implement the HR policy manual 
• Ensure regular update of the HR database with information on staff records, bio data, salaries or promotion as well as resignations 
• Administer HR-related documentation, such as contracts of employment, reference checks and other enrolment documentation, as well as update files both manually and electronically 
• Oversee the staff movement tracker/staff attendance register 
• Oversee leave management, which includes maintaining an annual leave calendar for leave projections, outstanding leave days, and payment of leave allowances 
• Review staff employment and working conditions to ensure legal compliance 
• Take the lead on the performance management process with the collation of mid-year and end of year review documentations, as well as draft confirmation letters for staff who are due 
• Review the compensation and benefits plan 
• Build and enforce the organizational work culture 
• Ensure that the organization’s policies are adhered to 
• Oversee and administer disciplinary procedures 
• Prepare the organization’s calendar 
• Oversee HMO, pension, and other benefits
• Provide advice to management on employee relations issues, including maintaining payment schedules and issuing memos to accounts for payment/due dates for pension, health insurance, and other statutory deductions
• Coordinate and ensure completion of employee exit interviews 
• Report the outcome of the exit interview information to management and maintain data
• Work closely with management and employees to improve work relationships, build morale, and increase productivity and retention 
• Work with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses 
• Generate monthly and quarterly departmental reports 
• Plan and coordinate administrative procedures and systems, and devise ways to streamline processes 
• Perform all other HR and organizational-related duties as assigned

Skills 

• Strong knowledge and understanding of business policies and procedures  
• Thorough understanding of local, state, and federal laws involving employment, HR, and HR policies 
• Proficient with or the ability to quickly learn the organization’s HRIS and similar employee management software 
• Familiar with HR operations, including hiring, payroll, and employee benefits 
• Proficiency in the use of Microsoft Office tools, especially Word and Excel 
• Knowledge of basic accounting and finance principles 
• Good reporting skills.
• High level of professionalism 
• Excellent written and verbal communication skills 
• Strong interpersonal skills with the ability to effectively communicate with a wide range of individuals 
• Result-oriented team player with exceptional motivation 
• Excellent time management skills, ability to multitask and prioritize work 
• Excellent organization, planning and coordination skills 
• Good intuitive, negotiating, and analytical skills.

Requirements

• B.Sc./M.Sc. in Human Resources, Business Administration, or any other related field 
• At least 8 years\’ experience in a similar role 
• Professional certification will be an advantage, e.g., CIPM, CIHRM.
• Ability to demonstrate a high level of confidentiality, tact, discretion, initiative, and sound judgement 
• Self-motivated and self-directed 
• Accurate and precise attention to detail 
• Must be willing to work long hours and be very responsive 
• Must be detail-oriented
• Must have a proactive attitude 
• Display interest in keeping up to date with the introduction of new policies and laws 
• Must have the ability to navigate stressful situations