Current Job Openings at Action Against Hunger – Apply Now

Key Responsibilities:

Mission 1: Assist the Senior Supply Officer with small procurements and delivery follow-up

• Make small procurements on behalf of the Supply Specialist;
• Enter logistics requests into LINK;
• Organise and monitor deliveries;
• Inspect deliveries: quantity, quality, documentation;
• Report any quality problems to the Senior Supply Officer;
• Keep the receiving and dispatch section of LINK up to date;
• Keep the documentation archive up to date.

Mission 2: Follow up on the payment of suppliers

• Check invoices;
• Transfer validated invoices to accounting for payment to suppliers;
• Organise appointments with suppliers for payments according to the cheque signing and cash office opening times of the finance department;
• Ensure that ACF policies (Gender and Safeguarding, etc.) are well understood by suppliers.

Mission 3: Manage the information flow

• Inform logistics and programs of their supply progress;
• Keep LINK up to date with all relevant suppliers and market information;
• Ensure that all elements of procurement files are complete in LINK;
• Ensure that all procurement related documentation is carefully archived (DNs, Invoices, contracts etc) electronically
• Ensure warehouse team is well informed of deliveries to receive
• Follow up on deliveries in the warehouse

Additional Responsibilities

• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task.
• Maintenance of high technical standards.
• Conduct all duties in a professional manner following ACF Nigeria mission staff regulations, ACF mandate and charter including promotion of gender equality.

Position Requirements:

• Minimum Requirement: A BSc or HND in Logistics, Supply Chain Management, Business Administration or related field
• Min 2 years’ experience in office administrative work;
• Some experience in Supply Chain;
• Good capacity to work in a team;
• Good Computer Skill, MS Word, MS Excel.

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Key Responsibilities:

Mission 1: Office management and communication  

• Daily, inspect and maintain the exterior premises (grounds and office building)
• Liaise with Logistics to ensure that faulty and damaged equipment is replaced or repaired
• Manage the stocking of the stationery store in coordination with Logistics, and place appropriate orders to restock supplies
• Ensure sufficient supply of office cleaning items and materials, and work with the Officer to replenish them monthly
• Handle accommodation bookings for ACF staff and guests visiting
• Facilitate the integration of new employees and place orders for business cards and ID cards for new staff
• Provide day-to-day management of staff directly under his/her responsibility (Janitors)
• Educate new joiners about the ACF performance appraisal system and support adherence to timelines for individual action plans, monthly check-ins, probationary reviews, mid-term assessments, and annual appraisals.
• Responsible for the monthly filing and archiving of all HR documents, such as training certificates, leave forms, extension letters, record updates, and completed performance records
• Handle conference hall booking tracker
• Support new staff documentations and the creation of personnel files
• Regularly update and manage communication boards, contact lists, and the monthly trackers

Mission 2: General HR administrative support in the base

• Support new staff onboarding, documentation, and creation of personnel files
• Track and maintain participants’ records for training and Performance Appraisals.
• Maintain a database of all staff information, documents, expiration dates, etc., and follow up with the appropriate staff member to get any missing documents or information
• Provide administrative support for staff welfare programs/activities
• Support the HR team in all aspects of recruitment when needed
• Assist the base HR Officer in the practical organization of training as requested
• Prepare HR files for audits and verification visits
• Assist in travel management, including booking tickets and ticket reconciliation for finance documentation
• Assist the base HR Officer in the practical organization of training as requested
• Track and maintain participants’ records for training and Performance Appraisals (PAs, 10-minute conversation)
• Assist in preparing reports such as immigration reports
• Cover for the HR Officer while on leave or out of the office on any purpose

Mission 3: Support the HR Team in Casual workers and seconded staff management

• Ensure all submitted daily hire activities documents are processed and submitted to finance promptly
• Support for new seconded staff  and casual staff, verification, and documentation
• Support in seconded staff monthly vetting payroll for payment
• Ensure all submitted daily hire activities documents are processed and submitted to finance promptly
• Support in the new seconded staff verification and documentation
• Prepare payment schedules for daily workers, including seconded staff and hotel expenses.
• Prepare HR files for audits and verification visits.
• Maintain confidentiality regarding all HR-related matters.
• Support the team to ensure proper administration for exiting staff, including issuing early notice, filing documents correctly, and conducting exit interviews.
• Maintain the documents tracker for submitted  payment schedules
• Maintain confidentiality regarding all HR-related matters

Additional responsibilities

• This job description is not intended to be all-inclusive, and the employee will also perform other related tasks as required. The employee will be responsible for reporting and communicating progress and achievement of the specific assigned task.
• Maintenance of high technical standards;
• Professionally conduct all duties following Action Against Hunger Nigeria mission staff regulations, Action Against Hunger mandate and charter, including promotion of gender equality.

Position Requirements:

• Bachelor’s degree in fields related to HR, Administration and Management
• 2 years’ work experience with at least 1 year in a related role; Previous experience working for INGOs an asset, particularly health-related INGOs
• Understanding of national labor law and employment norms and practices;
• Excellent verbal and written communication skills;
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Computer literate and proficient in MS Office, including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook);
• Working experience with Homere payroll software.
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Able to maintain confidentiality;